Frequently Asked Questions

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This service allows you to opt-in to receive notifications via phone calls, text messaging, email, and more based on locations you care about. You can choose to receive notifications about events that may affect your home, workplace, family schools, and more.

This system will be used to notify you about imminent threats to health and safety as well as informational notifications that affect your locations or work environments. Administrators will send notifications regarding severe weather, flooding, gas leaks, police activity, and more. Select the "Program Updates" box under alerts to receive information when there are added features.

Changes in home or business may happen faster than updated information received from telecommunications companies. We encourage homes and businesses with landline numbers to sign up. That way, you control the accuracy of the data if/when changes occur.

If you don't create a username and password, you will receive notifications only if you have a published landline phone and are in the geographical area where a notification is sent.

We encourage all members of a single household to sign up. Families are not together all the time and by everyone signing up, everyone can be notified.

You can create an account listing your family member's phone as the first line of notification, and yours as the second. This way you know if you are notified, your family member may not have been. This will prompt you to check in with them to make sure they are safe.

The system is only as good as the information you provide. If your contact information changes, you can always visit your profile and update your information.

There are links on the login screen to reset or retrieve usernames and passwords. Yamhill County Alerts does not have access to your login profile information. By following the links, you will be instructed on the steps to take to reset or retrieve usernames or passwords.

No. The information that you provide will be used only for this Organization for notification purposes. We will not give or sell your contact or location information to any vendor or other organization.

Defining Business

 Do you expect to profit from your activities in Oregon? If so, you are probably doing business in Oregon. A taxpayer having one or more of the following in Oregon is clearly doing business in this state:

• A stock of goods.
• An office.
• A place of business, other than an office, where affairs of the corporation are regularly conducted.
• Employees or representatives providing services, such as accounting or personal services, to customers as the primary business activity.
• Employees or representatives providing services incidental to the sale of tangible or intangible personal property, such as installation, inspection, maintenance, warranty, or repair of a product.
• An economic presence through which the taxpayer regularly takes advantage of Oregon's economy to produce income.

 Personal Property is the assets of the business.   Desks, chairs, file cabinets, computers, printers, copiers, phones, fire extinguishers, shelving, trash cans, cleaning supplies, décor, hand trucks, forklifts, and other machinery and equipment are all personal property assets and must be reported per ORS.308.290 and 308.285.  

Different industries will have different assets; a winery reports tanks, hoses, clamps, and bottling equipment, but a mechanic would report tools, hoists, gauges, diagnostic tools, etc. No matter the industry, ALL businesses are required to report the assets they own.  

For more information, review the Personal Property Presentation located on the main Business Property website, it will further discuss what you need to do to ensure your business is in compliance with Oregon state law and guide you through reporting your assets to the county.

Oregon's First taxes were collected in 1844 by Joseph L. Meek, sheriff of the provisional government, 'in the sum of $353.811. In addition to a poll tax of 50 Cents for each male adult, a levy of 1/8 of 1% was collected on a property valuation of $218,0042, all south of the Columbia River, mostly in Willamette Valley. This was the beginning of American taxes on the Pacific coast. The legislative committee of the provisional government enacted the tax June 25, 1844, on "all merchandise brought into this country for sale, improvements on farm lots, mills, pleasure carriages, clocks, watches, horses, mules, cattle and hogs; "3 but no tax on farmlands, or on merchandise previously brought in. The act included a poll tax of 50 cents on "all male citizens over the age of 21 years, being a descendant of a white man." No penalty was provided for refusal or neglect to pay, but "any person refusing to pay a tax as in this act required shall have no benefit of the laws of Oregon and shall be disqualified from voting at any election in this country." Specie was scarce, and payments were made chiefly in orders on solvent persons and merchandise firms, such as the Hudson's Bay Company, the Methodist mission, and merchants, George Abernethy, John H. Couch, John McLoughlin, and F. W Pettygrove. 1Oregon Historical Quarterly, volume VII, page 414; Brown, Political History of Oregon, page 156; Oregon Archives, page 61; Bancroft, History of Oregon, page 443, There is diversity of records as to the exact sum; the figure here given is taken from the researches made by Frederic G. Young, late editor of the Oregon Historical Quarterly. For a reproduction of the tax roll of 1844, see pages 12-24, of this issue of the Oregon Historical Quarterly.

For personal property purposes, all businesses are required to file each year in the county in which their business is located. A business having a 501(c)(3) status is NOT exempt from this requirement. Exemptions are only made through application to our office and is a completely separate process than applying for 501(c)(3)through the state. To become exempt from personal property tax, you MUST have applied directly through our office.

Upon receipt of your application, our exemptions specialist will review your application. If your business meets the strict criteria for exemption, the specialist will notify you; until then, you are responsible and obligated to complete a personal property return each year you are in business to remain in compliance.

For further information regarding exemption of personal property tax, please see the Property Exemptions page.

Have you contacted our office to see if taxes are owed?

Have you conducted a Uniform Commercial Code (UCC) search on the Secretary of State's website to check for existing liens that the equipment may have? If there is a lien- that means the entity that executed the warrant has a vested interest in the equipment you are considering buying!

Do you fully understand the personal property timeline, the assessment date, and the tax year and how they relate to a tax bill?

If a business owner owes tax and a warrant is issued, then that business owner sells those assets to another entity, the new entity is also purchasing the tax owed and all the interest and penalties associated with that equipment.

If a business owner leaves their assets behind and a landlord or other business assumes the equipment, then they also assume any tax owed and liens associated with the equipment.

Remember, a tax lien or warrant means we (or another entity) has a vested interest in the equipment and until the tax, fees, and interest is paid in full, we will continue to have an interest.

The departments of Revenue and the Secretary of State have provided detailed information, step-by-step guides, and various other helpful tools on their websites to get you on the right track to starting your business.  We have provided their links on the Business Property website under the heading Helpful Links on the left-hand side of the page.

• Have you watched the Personal Property Power Point on our site?  It details your tax obligations to the county when operating a business.
• Did you know you can call us and request to be placed on our New Business List to help ensure you get the tax information you will need?
• When in doubt, reach out!  If you are unsure about something, let us know.  We will do our best to get you on the right track for any of your county tax related questions.

In regards to tax, there can be some confusion regarding business owner’s obligations.  Everyone seems to understand that there is Federal tax and State tax, but many new business owners do not know about personal property tax.    

You want to make sure you utilize good business practices regarding bookkeeping.  The business personal property tax form you are required to report to our office each year is a listing of all tangible items used in your business.  This means everything from the fire extinguishers, floor mats, and trash cans to large equipment like forklifts, tanks and vats, and fixed load equipment.   Having good records will make this process much more simplified.

For more information on personal property, refer to our Personal Property Presentation.  This is an all-in-one guide to everything personal property and will help guide you in your first year reporting or your 25^th year reporting.  It was created using feedback from business owners like you and may have the answers you are looking for.

Take the time to familiarize yourself with our site, and never hesitate to reach out to us directly; we are here to help answer your county tax related questions!

Helpful Note!  You can download an Excel copy of the main schedules used in personal property reporting from our site.  Keeping a copy of this form on your computer and using it when you make purchases will help simplify reporting!  The document is called Addendum Excel Version and is available on the Business Property website by clicking on the Forms & Manuals link on the left-hand side of the webpage.

There are two potential answers, so let me answer these using scenarios:

1. I just opened a second location in YAMHILL County.
   • Two businesses in the same county mean two different returns.
   • The reason you need two returns is that depending on the location in the county, the levy code may be different at each location. (Levy code is a number that is assigned to specific areas throughout our county, and each levy code will have a different tax rate associated with it.   (See the Consolidated Rates through the main Assessment & Tax website.)
   • Call us and let us know about your second location.   We will guide you through your next steps.
   • Returns can be found on our Business Property website by clicking the Forms and Manuals link on the left-hand side of the webspage.

2. I just opened up a second location in a different county.
   • Having one business in Yamhill County means you will file one return with our office.
   • Having a business in a different county means you will ALSO file a return with that county.  Contact that county’s Assessment & Tax office for instruction, while the statutes guide all of our offices, each office may handle their processes slightly different.

ORS 308.296 

Penalty for failure to file return reporting only personal property 

1. Each person, business, firm, corporation or association required by ORS 308.290 (Returns) to file a return reporting only taxable personal property, that has not filed a return within the time fixed in ORS 308.290 (Returns), shall be subject to a penalty as provided in this section. 

2. A taxpayer who files a return to which this section applies after March 15, but on or before June 1, is subject to a penalty equal to five percent of the tax attributable to the taxable personal property of the taxpayer. 

3. A taxpayer who files a return to which this section applies after June 1, but on or before August 1, is subject to a penalty equal to 25 percent of the tax attributable to the taxable personal property of the taxpayer. 

4. A taxpayer who files a return to which this section applies after August 1, or who fails to file a return, shall be subject to a penalty equal to 50 percent of the tax attributable to the taxable personal property of the taxpayer. 

5. If a delinquency penalty provided in this section is imposed, the tax statement for the year in which the penalty is imposed shall reflect the amount of the penalty and shall constitute notice to the taxpayer. 

(6)(a) Unless the penalty is the subject of an appeal under ORS 311.223 (Correction of rolls), the county board of property tax appeals, upon application of the taxpayer, may waive the liability: 

(A) For all or a portion of the penalty upon a proper showing of good and sufficient cause; or 

(B) For all of the penalty if the year for which the return was filed was both the first year that a return was required to be filed by the taxpayer and the first year for which the taxpayer filed a return. 

(b) Unless the taxpayer files a timely application in the same manner as an appeal under ORS 309.100 (Petitions), the board may not consider an application made under this subsection. 

(c) An appeal may not be taken from the determination of the board under this subsection. 

6. If the board waives all or a portion of a penalty already imposed and entered on the roll, the person in charge of the roll shall cancel the waived penalty and enter the cancellation on the roll as an error correction under ORS 311.205 (Correcting errors or omissions in rolls) and, if the waived penalty has been paid, it shall be refunded without interest under ORS 311.806 (Refund of taxes on real and personal property).

ORS 308.290(6)

(6) A return is not in any respect controlling on the county assessor or on the Department of Revenue in the assessment of any property. On any failure to file the required return, the property shall be listed and assessed from the best information obtainable from other sources.

Failure to file will result in valuation in lieu of a return, meaning we will value the property with the best information obtainable from other sources.  

The account will receive the statutory penalty.

These values are reflected on your October statement; if you disagree with the value, you may submit a Confidential Personal Property Tax Return before December 31^st and we will review the account.  If the return is complete, we will update the values, however; the late penalty stays on the account. 

You may submit a petition to waive the late penalty if you meet the following criteria:

1. You have never filed a personal property tax return in this state;  
2. You failed to file a property tax return for one or more consecutive years; and 
3. You have not previously received relief from property tax late filing penalties under ORS 308.295(7) or 308.296(8).

Reach out to our office for more information on late penalty waivers.

There is nothing in statute that allows a business owner to skip filing.   

ORS 308.290 (6)

(6) A return is not in any respect controlling on the county assessor or on the Department of Revenue in the assessment of any property. On any failure to file the required return, the property shall be listed and assessed from the best information obtainable from other sources.

Essentially this states that the Assessor’s office is not required to mail forms out to you.  Our program went paperless in 2017. You can download a form from our website or from the Oregon Dept. Of Revenue’s website, you may be able to file online, or you can come in our office and pick up a form. We DO NOT mail forms.  The form can be found on the Business Property website by licking the link for Forms and Manuals.

Upon receipt of your return, we begin a tracking process so we know your return arrived. After that, returns are processed in the order they were received. I code your assets per the depreciation tables provided by the Department of Revenue and then enter that information in to our system asset by asset. Once completed, your return is scanned into an archive and the hard copy is filed away for proper disposal at a later date.

If your return is going to generate tax, that will occur in the following October.

Call us!  There are several things to be addressed with your account before we can close it.  No one at the government level is reaching out to us on your behalf. If you never let us know you are selling/sold, we may not find out on our own meaning your account could be generating tax or warrants even after you have closed due to the lack of communication.

• Contact our office.
  1. Have you asked for an advanced demand? Is there any more tax owing on your account? We provide a form called an advanced demand for people selling from one entity to another.  It helps sort out the tax either currently owed or tax that will come on the account during processing. Depending on the time of year; this is a VITAL form.
  2. We need to know what happened to the assets; we have a statutory obligation to follow assets.
     • Did you sell them?  
       • If so, to who? We need their information to get a return to them.
       • Does the new owner have access to your confidential asset list we have on record? 
       • If you allow the transfer, it helps the new owner get situated; the transition for them is much more simplified considering they will now have access to the historical information on your account.   When they go to report, they will be able to use your purchase years and original costs.
       • If you do not allow the transfer, we want to make sure we get the assets off of your account.  
     • In either case, we need to know one way or the other.

Typically, after a short phone call, we can either change the ownership on the account or inactivate the account.  

When in doubt, reach out!  We are here to help you and want to make sure that this process is as easy for you as possible, do not hesitate to contact us.

Call me! I may not find out you closed on my own, meaning your account will remain active. It is your responsibility to reach out to our office to let us know you have closed. The process will not take long, but we do need to close the account properly to ensure you do not receive any more correspondence that no longer applies, but more importantly, that no tax is attached to the account. We will assess accounts that we have not received a current tax return for. Failure to send in a return could result in fees and penalties; so without your communication, your account could be accruing a tax bill.

I can generally close an account within about five minutes. The information I will need is laid out:

• Date of closure.
• What happened to the assets? Did you sell them, if so, to whom?
• If they went to another entity, do they have authorization to see your asset list?
• Is there any tax currently owed on the account?

Once we can record the information, I will inactivate the account.

Personal property is self-reporting, so disputes regarding value are not overly common, but they can happen. In most cases, the Assessor's Office and the citizen are able to work together when there is a dispute of value; however, if you are not able to work with the Assessor's Office to reach a value we both agree with, you may appeal to the Property Value Appeals Board.

Three Opportunities for Review

Meet with the Assessor's Office The Yamhill County Assessor's Office has a solid track record of working with citizens to adjust property real market values where appropriate. The first step you should take is to talk directly with their office to see if you are able to reach an agreeable value. You may reach them at:

Yamhill County Assessor
535 NE 5th Street, Room 42 (downstairs in the Courthouse)
McMinnville, OR 97128
Phone: 503-434-7521
Personal Property Phone: 503-474-5083
Fax: 503-434-7352

• PVAB Hearing: If you are not able to reach a compromise with the Assessor's Office, then be certain to pick up, fill out, and turn in your PVAB Petition to the Yamhill County Clerk's Office before the end of business on the last day of the year. Hearings will then begin in February and the process is completed before April 15th.
• Appealing to Magistrate: If a petitioner wishes to appeal the decision of the Property Value Appeals Board, the petitioner may file an appeal with the Magistrate Division of the Oregon Tax Court. The petitioner appeals by filing a written complaint. The complaint must be filed within 30 days after the order of PVAB is mailed.
• Consult with the Oregon Tax Court for current filing fees.

The Property Value Appeals Board does not have the authority to grant an exemption. A petition requesting an exemption or partial exemption should be dismissed for lack of jurisdiction. If the Assessor has disqualified the property from exempt status, the owner must appeal to the Magistrate Division.

Information provided on Yamhill County Clerks website.

Any taxes or liens carry over to the person who assumes the equipment.  See the examples below:

Example LHI/TI: A retail business moves into a new indoor mall in 2015. The mall space is leased to the tenant as a shell. It is the tenant's responsibility, and expense to finish the space to his or her specifications. The retail business spends $20,000 to install leasehold improvements. The leasehold improvements, improvements paid for by the lessee, include structure items (dropped ceiling, finished walls, lighting fixtures, and carpet) and fixtures (burglar alarm system, and permanent partitions- less than floor to ceiling). After two years at this location, the retail business moves out of the space to another mall. The leasehold improvements installed two years earlier are abandoned and the space is left vacant on the assessment date, January I. 2017.

Because the tenant has abandoned the improvements and the leased space in the scenario above, any improvements left behind revert to the owner of the mall; therefore, the mall owner is the assessee. The structure items and fixtures are assessable to the mall owner on the assessment date.

The improvements may or may not continue to have value. Professional judgment is needed to determine whether the abandoned improvements have the same value, lower value, or no value.

Example Personal Property Abandoned:

A tenant has abandoned their equipment in your building. They may owe you for back rent or expenses and tell you to sell the equipment to make up the difference. 

WARNING! They may also owe the county for back taxes meaning there are liens on the equipment! When you take possession of that equipment and attempt to sell it without checking with our office first, you are selling equipment the county has a vested interest in. 

As a landlord, if this happens to you, contact our office!  Communication with us is key to ensuring you are not assuming someone else’s debt uninformed!  We will ask a few questions to gauge how to move forward with the equipment, but assuming the equipment and even leasing it out to a new tenant will most definitely mean you are now the new owner therefore responsible for reporting on a personal property tax return and responsible for any back tax, interest, or penalties that may be on the account.

Professional libraries; reference manuals, CDs, and books; technical documents and manuals; federal, state, and local law libraries, etc., are to be reported by the taxpayer along with acquisition dates and costs. Law libraries may be valued by the taxpayer using the market data provided in the Oregon Bar Bulletin. Data provided on compact disc (CD) such as law libraries, graphics files, clip art, photographs, and music are all assessable as library data and should be valued and reported on Schedule 4 of the business personal property return.

The following directions are available on the instruction page included with your return

Report all professional libraries in this schedule format. All items should be listed on a separate page. Libraries include, but are not limited to, those held by accountants, architects, attorneys, consultants, doctors, health science professionals, other science professionals, surveyors, and title companies. Electronic, mechanical, and other technical professionals should also use this schedule.

• Enter type of library media (books, electronic media, compact discs, tapes, videos, etc. If "None," explain).
• Enter the title of the reported book or set.
• If the item reported is a multiple-volume set, check the yes or no column to indicate if the set is complete or not.
• Enter the number of volumes. If a set, enter the number you have, not the number in the original set.
• Enter cost when purchased.
• Enter the best estimate of the real market value for each item as of January 1. Reporters of law books report the value shown on the schedule published by the Oregon Department of Revenue in cooperation with the Oregon State Bar Association.
• Leave blank.

Of course! Our concert has a large field seating area (included with General Admission) where spectators can enjoy the concert

If you're wanting to get up close to the stage and have a designated seat all night long, you will want to purchase a reserved seat. If you are looking to enjoy the concert from farther away, with the option to stand or bring your own chair, field seating is included with General Admission

Yes! Many people bring chairs or blankets to view the concert, however, the space is first come first serve. You are welcome to arrive and set up earlier in the day, but we can't guarantee it will remain in that spot as more visitors arrive. The fairgrounds are not liable for any stolen, broken or misplaced items.

Unfortunately, meet and greets with performers at the Yamhill County Fair are determined by the artist. No meet and greets are available at this time - but check back closer to the fair! If you're wanting to get backstage, check out our Backstage Posse Volunteer Team!

While we would love to see your furry friends, dogs are not allowed on the grounds during the fair and rodeo, except for Service Dogs, and dogs entered in the 4-H Dog Show. Please leave the dogs at home.

A Developmental Disability is a condition that begins at birth or during the growing years. This means it was present before age 18 for intellectual disability and before age 22 for other developmental disabilities. The condition affects the brain, causes significant impairment in everyday living skills, and is expected to continue indefinitely.

Examples of eligible conditions include but are not limited to: 

• Autism Spectrum Disorders
• Cerebral Palsy
• Down Syndrome
• Intellectual Disability
• Neurodevelopmental Disorders associated with alcohol and drug exposure in utero
• Seizure Disorder/Epilepsy
• Traumatic Brain Injuries
• Other genetic conditions that directly impact the brain

Intellectual disability and other qualifying developmental disabilities are confirmed through diagnostic information and standardized testing by qualified professionals.

Apply For Services

Fill out the application and required documentation. Please call our main office line at 503-434-7460 or email Developmental Disabilities Services and schedule a time to review your application to ensure it is completed. You may also request the application in person by visiting our office located at:

Yamhill County Developmental Disabilities Program
330 NE Kirby Street
McMinnville OR 97128

If you have questions or need help with your application, our staff are available by appointment to assist you. Once your application is received our Eligibility Specialist will contact you to gather information about your condition and get your written consent to request records from medical providers, schools, and other sources that have information about your condition. When more information is needed, we may ask your permission to schedule an evaluation with a qualified professional. We are allowed up to 90 days to complete this process.

Related Documents

• Developmental Disability Services Application (DOCX)
• Oregon DHS Brochure (PDF)
• Oregon DHS Notification of Rights (PDF)
• YCHHS Consent to Treat Form (PDF)
• YCHHS Electronic Communication Use Consent Form (PDF)
• YCHHS Notice of Privacy Practices (PDF)

Eligibility for all young and school-aged children is provisional, which means it must be redetermined again to meet eligibility criteria. Adult eligibility continues without redetermination unless we receive evidence that contradicts the adult determination. You will be notified in writing when a redetermination is required.

Registering to vote in Oregon is quick and simple. Oregonians can register:

• voter registration card
• Online using My Vote. 
• By mail using a voter registration card. This form also is available in multiple languages.
• In person at the county elections office or at certain state agencies like the DMV.

The deadline to register is 21 days before Election Day.

Many voters are automatically registered when they go to the DMV. Learn more about Oregon’s Motor Voter Act. 

View the Know Your Rights as an Oregon Voter! (PDF).

You will receive a voters' pamphlet from the Secretary of State for statewide elections. Many counties also produce a local voters' pamphlet which is either included with the state pamphlet or mailed separately. In special elections, the county may include the pamphlet with the ballot.

Although not required, each candidate has the opportunity to submit a picture and statement regarding their candidacy by paying the required statement fee. The text of the statements is printed as submitted.

View the Archived Results page.

The tax language on the outgoing envelope mailed to voters is required by state law. View the ORS 250.037 website and the ORS 250.038 website specify the language for a ballot measure requesting property taxes, either a GO Bond, local option levy or permanent tax rate.

If there is more than one measure and one requires the language it must be placed on the envelope for any voters receiving that ballot measure.

In Oregon, all elections have been "vote-by-mail" for more than 20 years. When you register to vote, make sure you give us your accurate mailing address as well as the physical address where you live. Ballots are mailed 20 days before Election Day. You may mail it back or drop it off (postage free) in any of our drop sites. Visit the Ballot Drop Box Sites page.  Ballots must be mailed with a  valid postmark by Election Day.  

Increases voter participation

Removes barriers that can keep people from getting to the polls

Allows more time for people to study issues and candidates before marking the ballot

Has built-in safeguards that increase the integrity of the elections process

Saves taxpayer dollars

The general rule is persons convicted of a felony, whether the defendant serves their term of incarceration in a state correctional facility or in a county jail, cannot vote while they are serving their term of incarceration for the felony. Once released from incarceration they must re-register to vote in order to restore their voting rights. All others in the criminal justice system may vote (such as pre-trial detainees, persons serving misdemeanor sentences in county jails, persons on parole or probation).

View the Voting Rights in Oregon for Person Convicted of a Felony Frequently Asked Questions (PDF).

Probably not, you actually have up until Election Day to update your voter registration and receive a ballot if you are currently registered in the State of Oregon.

You may update your voter registration at Oregon Votes website, or come into our office at 414 NE Evans St, McMinnville. You will be issued a correct ballot specific to where you live.

Absentee ballots are available 45 days before the election. You may request an early absentee ballot from your county election official either in person, by mail, or by fax. You will need to fill out an Absentee Ballot Request Form.  

Call the Yamhill County Elections Office at 503-434-7518 or 503-554-7850 from Newberg. You might need to update your voter registration.

Insert only your voted ballot (not another person’s ballot) inside your ballot return envelope. If we receive an envelope with more than one ballot inside, all enclosed ballots will be rejected and not counted.

Track your ballot on www.oregonvotes.org/myvote. You may also call your county elections office and ask if your ballot has been received. A record is kept of each voter whose ballot has been returned.

Yes.

If you make a mistake, you may call your county election office and request a replacement ballot. One will be mailed to you provided the request is received with sufficient time for mailing. Otherwise, you may pick up a replacement ballot in person at your county election office.

Your ballot has been cast as soon as you deposit it in the mailbox or at a drop site. After that, you cannot receive a new ballot to re-vote.

Complete a new voter registration form and submit it to the County Clerk's Office.

No one can sign the return envelope on behalf of a voter, even if there is a power of attorney in place. The ballot will not be counted.

Registered voters that have difficulty signing their name may complete a signatures stamp attestation form. 

The attestation shall be completed and filed before a voter may use a signature stamp or other indicator of the voter's signature on any election document. A new voter registration card with the signature stamp or other indicator must be completed and filed.

If you do not sign your ballot return envelope, you will receive a post card from the Clerk's office.  You may come into the Clerk's office and sign your ballot envelope prior to 5:00 pm on the 21^st day after Election Day so your ballot can be counted or mail the bottom half of the post card signed back to us.

State of Oregon: Elections - Frequently Asked Questions

The NACo Prescription Discount Card Program helps residents save money on their prescription medications any time their prescriptions are not covered by insurance. The free cards are distributed in the sponsoring county and may be used at any participating retail pharmacy. County residents can also print a card from the Internet. The discount card is not insurance.

Average savings are 24%; some discounts may be more, and some less, depending on the medication and quantity purchased. Cardholders may save on pet prescriptions also used to treat human conditions at participating pharmacies.

The cards may be used by all county residents regardless of age, income or existing health coverage. There is no enrollment form, no membership fee and no restrictions or limits on frequency of use. Cardholders and their family members may use the card any time their prescriptions are not covered by insurance.

Unlike many other card programs, there is no enrollment cost or membership fee. The cardholder pays the negotiated discount price or the pharmacy's retail price, whichever is lower. The average discount is 24%.

More than 60,000 pharmacies nationwide accept the card including most chain pharmacies and many independent pharmacies.

The program has a safety feature that alerts pharmacists when one medication may have an interaction with another medication the cardholder is taking if the prescriptions were obtained with the NACo Prescription Discount Card. The NACo Prescription Discount Card program is a useful option with Medicare Part D. For example, the card can be used when a Medicare Part D plan doesn't cover a medication.

The program is administered by CVS Caremark, which has broad experience in managing prescription discount cards since 1992. CVS Caremark negotiates with pharmacies to offer a discount on their retail prices. Most pharmacies contract to participate because it draws customers to their stores.

Sexual transmitted infections (STIs) are infections generally transmitted by sexual contact and are caused by bacteria, viruses, or parasites. Some STIs can also be transmitted during pregnancy, childbirth, breastfeeding and through infected blood or contaminated needles. STIs are very common and complications can result if STIs are untreated, including infertility.

The most common STIs:

• Human Papillomavirus (HPV)
• Genital Herpes
• Chlamydia
• Gonorrhea
• HIV / AIDS
• Syphilis

The most common symptom for STIs is having no sign of symptoms.

Those with symptoms may include:

• Unusual discharge from vagina, penis or anus
• Pain while urinating
• Blisters, sores, warts, lumps or skin growths around genitals or anus
• Rash
• Unusual vaginal bleeding

Everyone may experience different symptoms. Some symptoms may appear within a few days of exposure and others might take weeks to appear.

Anyone who is sexually active - including oral, vaginal, and anal sex - is at risk of exposure to an STI. Risk factors can increase if someone has unprotected sex. Those with new or more than one partner have a greater risk of exposure.

• Abstinence (not having sex)
• Reducing number of sexual partners
• Mutual monogamy
• Avoiding sharing needles
• Using condoms or other barrier methods (female condoms, dental dams) correctly each time
• Routine testing. See testing recommendations

Please note that birth control methods, such as the pill, intrauterine devices (IUDs), the ring, Depo-Provera (the shot), and diaphragms, do not protect against any STI!!

Free Condoms Are Available at Our Clinic!
Yamhill County Public Health
412 NE Ford Street
McMinnville, OR 97128

No need to talk to anyone, just walk up and get what you need.

Live in Oregon? Order free condoms and lube!

• Yamhill County Public Health: Call 503-434-7525 to schedule an appointment
• Your primary care provider
• Urgent care
• The emergency department
• Online Testing Resources. Please note that if you use these services, you will need to seek treatment on your own if you receive positive results.
• HeyMistr
• STI Check

Even if you don't have symptoms, it is recommended that you still get tested if you are sexually active as most people do not show symptoms.

There is a lot of misinformation and stigma surrounding STIs and it may be uncomfortable for people to talk about. Telling your partner(s) that you have a STI can be a difficult thing to approach, even if you know it would be the right thing to do. You are able to notify your partners on your own, but if for some reason you do not feel comfortable doing so, there are other options:

• Reach out to Yamhill County Public Health and we can anonymously notify your partners and recommend that they seek testing
• Use online resources to anonymously notify your partners about STIs in a safe and secure way through text message or email
  • Tell Your Partner
  • STD Check Anonymous Test Notification

Mental Health Safe Zones are organizations and businesses that have met suicide prevention and mental health promotion standards, defined by various community partners throughout Yamhill County, and guided by nationally recognized best-practices.

The purpose of this initiative is to help our spaces support individuals who may experience mental health bias by visibly identifying their business or organization as a space free from mental health stigma and a resource for obtaining mental health care.

The Yamhill County Mental Health Safe Zone provides an opportunity for local businesses and organizations to support and partake in suicide prevention efforts.

In exchange for a window decal, resource material, and listing as a designated Mental Health Safe Zone on the Yamhill County Public Health website, businesses and organizations in the program agree to consistently strive to eliminate mental health stigma and to support staff and community members who may be experiencing mental health crises.

Any organization or business in Yamhill County, has the capability of becoming a Mental Health Safe Zone. This includes:

• Businesses
• Civic organizations
• Faith spaces
• Healthcare facilities
• Social service agencies
• Schools

Yamhill County Public Health is excited to offer a variety of resources to help you meet the requirements to become a Mental Health Safe Zone. Download the Mental Health Safe Zone packet (PDF).

Minimum requirements to become a Mental Health Safe Zone:

• Commitment to Capacity Building
  • At least 20% of staff are trained in ASIST, Connect Suicide Postvention, Mental Health First Aid, or QPR
• Mental Health Promotion, Suicide Prevention and Postvention Policies
  • Organization has adopted:
    • Mental health and suicide prevention policy
    • Including trauma informed practices
    • Suicide postvention policy
• Referral and Resource Pipeline
  • Organization has resources readily available and a resource referral pipeline available to both staff and clients
• At least one of the following
  • Active participation in mental health advocacy or awareness campaigns
  • Mental health crisis intervention protocol for staff or people you serve
  • Workplace wellness program

1. Download the Mental Health Safe Zone Packet (PDF) to identify your progress towards becoming a Mental Health Safe Zone (MHSZ).
2. Once you have all the information and materials required to be a MHSZ, submit your application by filling out the form.

Missing some required materials? Check out our Application Resources!

There is no set time of year when auctions occur. Notifications regarding auction dates and information will be published and sent out at least one month prior to the actual auction date. You can sign up to be notified of future auctions by sending an email to Property Management.

Auctions are held at the Yamhill County Courthouse at a scheduled date and time. Additional information is provided on the public auction can be found in the Related Documents section.

Yamhill County does not offer Title Insurance, and the County makes no warranties or guarantees regarding the title of any property offered for sale. Interested purchasers should thoroughly investigate all aspects of a property prior to bidding. We encourage individuals to contact the Yamhill County Clerk's Office to find additional information about a specific property.

After a property is sold, the Yamhill County Assessment and Tax Department will recalculate the property taxes. For questions regarding property taxes, please contact the Yamhill County Assessment and Tax Department at 503-434-7521.

No, properties must meet certain qualifications to be sold via sealed bids (i.e., a "private sale"). Properties that do not sell at a public auction may be sold by private sale. Properties may also be sold by private sale if the real market value is less than $15,000 and the property is not buildable. For additional information on the private sale process, please see the "Private Sale Instructions" document.

If your offer was accepted, you will receive an email (or letter, if no email was provided) confirming the acceptance and discussing next steps. If your sealed bid was not accepted, you will receive a certified letter from the County confirming the non-acceptance, along with your returned deposit.

For sealed bids, the winning bidder must include a 10% deposit with their offer form. They will then have ten business days from the date the Board accepts the bid to pay the remaining amount in full. For auctions, all participants should have in hand cash or a cashier's check equal to 20% of the minimum advertised price for each property they hope to acquire. If they are the winning bidder, they will then need to pay the remaining balance within two business days.

Registration will open at least 30 minutes prior to the beginning of the auction. Registration will require all participants to show valid ID, provide contact information, and accept the County's auction sale terms and conditions. Once registered, applicants will be issued a bid card.

Starting May 25, 2023, record owners of real property foreclosed on by Yamhill County can request the surplus proceeds of a sale (if any) by submitting a Request for Surplus Proceeds of a Tax Foreclosure Sale form to the County within two years of the date of the sale. The form can be found on the Yamhill County Tax Foreclosure website or by emailing the County at propertymgt@yamhillcounty.gov.

All businesses in Yamhill County that sell cigarettes, tobacco products, or inhalant delivery systems at retail are required to be licensed by the state through the Oregon Department of Revenue.

• The name, mailing address, and federal tax identifier of the business entity for which you are applying. The identifier may be a federal employer identification number (FEIN) or, if you are a sole proprietor, it may be a social security number (SSN).
• Premises address and premises name for each retail location for which a license will be requested.
• A valid email address.
• If you have multiple premises under the same FEIN, you may apply for multiple state licenses on one application.

Applications are available through Revenue Online. From the Revenue Online homepage, under the "Quick Links" header, select "Register and apply". To start the application, select "Apply for Tobacco Retail License". 

Payment is due when you submit your application. You will need a checking account and routing number, or a credit/debit card to submit an electronic payment.  If you are unable to make an electronic payment, a check may be sent to the department.  Write your identifier, business name, and reference “Retail License” on the memo line of your check. Online payments are recommended as the license cannot be issued until both the application is received, and fee is paid in full.

"Public official" is defined in ORS 244.020(14) as any person who is serving the State of Oregon or any of its political subdivisions or any other public body as defined in ORS 174.109 as an elected official, appointed official, employee or agent, irrespective of whether the person is compensated for the services.

You are a public official if you are:

• Elected or appointed to an office or position with a state, county or city government.
• Elected or appointed to an office or position with a special district.
• An employee of a state, county or city agency or special district.
• An unpaid volunteer for a state, county or city agency or special district.
• Anyone serving the State of Oregon or any of its political subdivisions, such as the State Accident Insurance Fund or the Oregon Health and Science University.

Some volunteers are public officials. By some estimates, there are up to 50,000 volunteer public officials in the State of Oregon. A volunteer is a "public official" if they meet one of these three criteria:

1. The volunteer is elected or appointed to a governing body of a public body
2. The volunteer is appointed or selected for a position with a governing body or a government agency with responsibilities that include deciding or voting on matters that could have a pecuniary impact on the governing body, agency or other persons
3. The volunteer position includes all of the following:
   1. Responsible for specific duties
   2. The duties are performed at a scheduled time and designated place.
   3. Volunteer is provided with the use of the public agency's resources and equipment.
   4. The duties performed would have a pecuniary impact on any person, business or organization served by the public agency.

For purposes of ORS Chapter 244, volunteers are not public officials if they perform such tasks as picking up litter on public lands, participating in a scheduled community cleanup of buildings or grounds, participating in locating and eradicating invasive plants from public lands and other such occasional or seasonal events.

As defined earlier, public officials become public officials through employment, appointment, election or volunteering. ORS 244.040(1) prohibits every public official from using or attempting to use the position held as a public official to obtain a financial benefit, if the opportunity for the financial benefit would not otherwise be available but for the position held by the public official.

The prohibited financial benefit can be either an opportunity for gain or to avoid an expense.

Each public official is prohibited from using the position as a public official to receive certain financial benefits. In addition, each public official is prohibited from using or attempting to use the official position to obtain financial benefits for a relative or a member of the public official's household, or for a business with which the public official, a relative, or a member of the public official's household is associated.

There are a variety of actions that could be a prohibited use or attempted use of an official position. The use of a position could be voting in a public meeting, placing a signature on a government agency's document, making a recommendation, making a purchase with government agency funds, or conducting personal business on a government agency's time or with a government agency's resources such as computers, vehicles, heavy equipment or office machines.

• The mayor of a city signs a contract obligating the city to pay for janitorial services provided by a business owned by a relative of the mayor.
• A city treasurer signs a city check payable to an office supply business that is owned by a relative.
• A city billing clerk alters water use records so that the amount billed to the clerk's parents will be less than the actual amount due.
• A volunteer firefighter borrows the fire district's power washer to prepare the exterior of the volunteer's personal residence for painting.
• A county public works employee stores a motor home that is owned by the employee's parents in a county building used for storing heavy equipment.
• An employee of a state agency has a private business and uses the agency's computer to advance the business by promoting, corresponding and managing the activities of the private business.
• A school district superintendent approves and signs her own request for reimbursement of personal expenses the superintendent incurred when conducting official business.

Yes. ORS 244.040(2) provides a list of financial benefits that may be received. These include:

• Contributions to a legal expense trust fund
• Honorarium
• Official compensation
• Reimbursement of expenses
• Some gifts
• Unsolicited awards for professional achievement

Please note, all of these items have specific definitions, and in order to be lawfully received, the financial benefit must meet the definition of the allowable item.

No. Public officials who are relatives can be employed by the same public body at the same time, or serve on the same governing body of a public body at the same time. However, there are provisions prohibiting a public official from participating in the appointment, employment, promotion, demotion, firing, or discharge of a relative to/from a paid position as a public official. Another statute prohibits a public official from directly supervising a relative who holds a paid position as a public official.

No. In general, public officials may obtain employment with a private employer or engage in private income-producing activity of their own. However, they must not use the position they have as a public official to create the opportunity for additional personal income. They must also ensure that when they are engaged in personal income-producing activities, there is a clear distinction between the use of personal resources and time and the use of the public body's time and resources.

In brief, a conflict of interest when an official action by the public official could or would result in a financial benefit or detriment to the public official, a relative of the public official or a business with which either is associated.

A matter is a statutory conflict of interest when both of these conditions are met:

1. The official act will cause a personal monetary gain or monetary loss
2. The monetary gain or loss will be to the public official, a relative of the public official, or a business with which the public official or the relative is associated.

Oregon Government Ethics law identifies and defines two types of conflicts of interest: actual conflict of interest and potential conflict of interest.

The difference between an actual conflict of interest and a potential conflict of interest is determined by the words "would" and "could."

A public official is met with an actual conflict of interest when the public official participates in action that would affect the financial interest of the official, the official's relative or a business with which the official or a relative of the official is associated.

A public official is met with a potential conflict of interest when the public official participates in action that could affect the financial interest of the official, a relative of that official or a business with which the official or the relative of that official is associated.

Yes. ORS 244.025 limits a public official, and relatives and household members of the public official, to each accepting no more than $50 worth of gifts in a calendar year, from each source that has a legislative or administrative interest in the official position of that public official.

However, if the source of the offered gift does not have a legislative or administrative interest in the official position, then the public official and his relatives and household members may accept unlimited gifts from that source. In addition, there a number of items that ORS 244.020(6)(b) excludes from the definition of a gift, and in the specific circumstances listed, those items can be accepted without limit.

No. There are occasions when a public official engages in conduct that may be viewed as unethical, but that conduct may not be governed by Oregon Government Ethics law. Without an apparent statutory violation, the following are some examples of conduct by public officials that are not within the authority of the Commission to address:

• An elected official making promises or claims that are not acted upon.
• Public officials mismanaging or exercising poor judgment when administering public money.
• Public officials being rude or unmannerly.
• Public officials using deception or misrepresenting information or events.

While the conduct described above may not be addressed in Oregon Government Ethics law, public agency policies and procedures may prohibit or redress the behavior. Please contact the Commission staff if you need further clarification regarding how the Oregon Government Ethics law may apply to circumstances you may encounter.

The easiest course is to pick up the phone and call the staff of the Oregon Government Ethics Commission (OGEC) at 503-378-5105. You can also make an appointment to visit in person with a staff member. Some issues that are not clearly described in the statutes may be explained more fully in a brief conversation.

OGEC staff are knowledgeable about the statutes and quite familiar with past and current commission interpretations. Furthermore, they are committed to providing accurate advice and preventing violations of the statutes whenever possible.

Not if the request relates to official action that has not yet taken place. If the facts presented indicate that a violation of the statutes has occurred, the commission may initiate a preliminary review.

• Yes, it is long. We acknowledge that - but we're still asking people to take the online assessment because we need the eCheckup data to uncover gaps, barriers, and opportunities on where we stand, what we are missing out on, and where we need to be.
• We need granular data from the eCheckups to better understand how competitive local residents and businesses are - and what we could and should do so all can fully benefit from needed digital infrastructure.
• We need to identify on a countywide basis where residents and businesses are unserved or underserved by broadband communications to guide the development of a strategy to deliver reliable and affordable broadband services to these communities.
• Although the assessment is long, over 85,000 other residents and businesses have completed the eCheckup. We want to hear your voice.

• The assessment is called the eCheckup because just like an annual medical checkup, there are a number of things to go through to have a full understanding of the patient's health - or in this case, are our businesses and households using broadband and online practices to their full potential? If not, what are they missing out on?
• We are gathering data to get a better understanding how our residents and businesses are connected to the internet and using online applications. Like pixels of a picture, the more people who complete the eCheckups the clearer the picture we will have of local broadband needs. We want to have as clear a picture as possible of what returns can we expect from an investment in digital infrastructure - for our businesses, for residents, and for our locality and region.

• Every question on the eCheckup is important to understanding the status of broadband internet connectivity and utilization within your community. If the eCheckup is incomplete, we will take into account those responses, but to be fully counted we need every question answered.
• In order to be entered into the prize drawing EVERY eCheckup question must be completed. (This statement is only valid if a prize drawing is implemented.)

• The eCheckup will take about 2 months to complete. We expect to make results available to city officials and the public shortly after the eCheckup is complete.
• Your county officials will follow up about where and how to hear the results from the eCheckup.

We understand that it may be difficult for some to complete the online eCheckup due to internet connectivity issues. There are computers available at the local library and we are planning to host events for the public to complete the eCheckup at community locations. Stay tuned for more information!

While we prefer that the eCheckup assessment is taken from your main computer at your home or business, there is a mobile phone version available. This can be accessed from the same link displayed on this website.

Improving the internet service is a hot topic now, so you will likely see other state and local surveys about this topic. The eCheckup assessment is important for because it focuses on issues specific to your community. The results from the eCheckup will provide community officials with information to improve internet service and get additional funding for your community.

• The data will be used to identify broadband communications gaps, barriers, and opportunities of local residents and businesses. Using the data in aggregate, we can better understand:
  • Identify areas, communities and geographic areas that are unserved or underserved by broadband communications
  • Broadband's impacts on specific local industries - who is using broadband most effectively and who is missing out on opportunities
  • Specific online practices used by types of businesses and their economic impact
  • The factors that drive utilization of online practices by businesses and residents, how they are benefitting, and how to replicate and help those where utilization is below average
  • Business revenue and cost savings potential from broadband utilization
  • How broadband contributes to job creation
  • What households need and how they will benefit from broadband
  • Identify local barriers to using broadband and how to overcome them
• With the granular data we collect through the eCheckups, we can then partner with local economic development, education, health, agriculture, workforce development, and other agencies to customize and develop outreach and programming to better assist households and businesses - as well as apply for external funding.
• With the data we collect we will create a baseline of data for benchmarking progress, assessing benefits, and evaluating economic and community returns on investment.

• Fiber is future-proof. It's what local residents and businesses need to be relevant in an increasingly online world. Satellites are not substitutes for fiber's capacity. Currently, the ability of satellites to provide capacity to serve large portions of the population is in question. For example, "at its current maximum of 12,000 satellites, Starlink will never have enough capacity to truly service more than 485,000 subscribers worldwide at full capacity". Learn more here.
• Digital infrastructure is about more than better internet access. It encompasses a broad range of future services for education, health, and smart community to everyone's home. This infrastructure also enables new economic activities and stimulates local innovation for services yet to be known. Having the capacity to deliver the future as well as a degree of local control over digital infrastructure benefits everyone locally.

Naloxone is a medication designed to rapidly reverse opioid overdose. It can very quickly restore normal respiration to a person whose breathing has slowed or stopped because of an overdose. Narcan is the brand name of the nasal spray form of naloxone.

• People using heroin or misusing other opioids
• People on high doses of opioid pills
• People mixing opioids with sedatives such as Xanax or Klonopin
• People who have previously overdosed
• People with underlying respiratory problems - sleep apnea and Chronic Obstructive Pulmonary Disease (COPD).
• People whose tolerance is much lower because they didn't use for a period of time, for example because they were in treatment or in jail.

While CPR training may be beneficial to your staff and organization, it is not required for staff or trainers to be CPR certified.

Oregon's Good Samaritan law protects the caller and the person who has overdosed from being arrested or prosecuted for drug-related charges or parole/probation violations based on information provided to emergency providers. Read the Oregon Good Samaritan Law (PDF).

Kloxxado contains 8 milligram of naloxone per spray, whereas Narcan contains 4 milligram of naloxone per spray. Both products come with two devices per box. This could be an important consideration because 34% of opioid overdose reversals involved at least 2 doses of naloxone.

• Having Narcan does not encourage people to misuse opioids. States that have laws making Narcan easier to get haven't seen more people misusing opioids.
• Access to Narcan lowers the opioid overdose death rate. Laws making Narcan more accessible have led to fewer people dying of opioid overdoses.
• Narcan is safe. Narcan doesn't usually cause serious side effects. It's unlikely that someone experiencing an opioid overdose will have a negative reaction to Narcan.
• Even if there are no opioids in your system, it isn't harmful. Narcan only reverses the effects of opioids, but it's safe to receive even if you don't have opioids in your system. If you see someone having an overdose and you don't know what caused it, it's safe to administer Narcan. If it turns out opioids were involved, Narcan could save their life.
• When Narcan is easy to get, more people know how to prevent opioid overdose deaths. Just educating someone about Narcan can lower the risk of opioid overdose. And research shows that when Narcan is prescribed along with prescription opioids, overdose risks are lower even if the Narcan prescription isn't filled.

• At this time, YCPH is not distributing Narcan to the general public.
• If you are taking prescription opioids, ask your healthcare provider or pharmacist for a naloxone prescription. Oregon Health Plan (OHP) and most insurers provide coverage for Narcan.
• If you are in treatment for substance use, ask your counselor for help getting Narcan. You might get Narcan at no cost from a local program.
• If you want to have Narcan on hand for someone else, ask your pharmacist for a prescription, health insurance usually will not cover this.
• If you are actively using opioids and involved with a syringe exchange or other harm-reduction services, you can get Narcan at no cost.
• See a list of Oregon pharmacies confirmed to be distributing Naloxone (PDF).

Follow the manufacturer's instructions for storing naloxone. If instructions are not available, the Centers for Disease Control and Prevention (CDC) recommends keeping naloxone in the original box or storage container, protected from light, and stored at room temperature (59 to 77°F or 15 to 25°C) until ready for use.

Research shows that these are the best locations for your Narcan doses:

• Near the AED kit
• Near the restroom(s)
• In the same location as the first-aid equipment/kit
• By the fire extinguisher

• According to ORS 166.292 (1): "If the application for the license is approved, the sheriff shall issue and mail or otherwise deliver to the applicant at the address shown on the application, within 45 days of the application."
• Please note that the 45 days does not begin until all application materials, including fingerprints (if applicable), are received. CHL applications are processed in the order received, and incomplete applications will be added to the queue once all required documents are received and fingerprinting has been completed (as appropriate).
• Each license requires an extensive criminal, civil, and mental health background check to be conducted pursuant to Oregon state law.

• We receive, on average, 260 applications a month and are issuing, on average, 243 licenses a month. Once all application materials are received, it takes an average of about one hour to complete the background check and issue each license.

• We are receiving many calls and emails asking for updates on the status of individual applications, which takes our staff away from their work and causes additional delay.
• Instead of calling or emailing, please utilize the online tool to check on the status of your application at any time; simply go online to the OrderTracker link (Application Order Tracker), which is provided in your application confirmation email.
  • For a list of what your status means, please refer to Concealed Handgun Licenses Expanded.

• According to ORS 166.292 (1): "If the application for the license is approved, the sheriff shall issue and mail or otherwise deliver to the applicant at the address shown on the application, within 45 days of the application."
• Please note that the 45 days does not begin until all application materials, including fingerprints (if applicable), are received. CHL applications are processed in the order received, and incomplete applications will be added to the queue once all required documents are received and fingerprinting has been completed (as appropriate).
• Each license requires an extensive criminal, civil, and mental health background check to be conducted pursuant to Oregon state law.

• Visit our Concealed Handgun License online application website at Yamhill County Sheriff's Office website.
• Read the Important Notices and General Information. You can also scroll to the bottom of the page to the Concealed Handgun License Requirements section, which lists the documents you'll need to upload to the application.

User Tip: Gather all your documents before moving forward. This will help make sure that you are submitting a complete application, which helps speed up the processing time. Don't forget to have your credit card handy.

• If you've never had a CHL in Oregon, you will need to select the NEW Concealed Handgun License Application link from Yamhill County Sheriff's Office website
• If you have a current CHL from Yamhill County, even if your CHL is expired, and it is no more than thirty (30) days before your current CHL expires or
• If you have been issued a CHL in Oregon in a county other than Yamhill and it is due for renewal, even if it is expired
• Then you will need to select the RENEW Concealed Handgun License OR TRANSFERRING from Another County and RENEWING link from Yamhill County Sheriff's Office website
• If you have a current CHL from Yamhill County, but you have either mislaid your CHL card, have legally changed your name, or have moved but are still within Yamhill County,
• If you have a current unexpired CHL issued in an Oregon county other than Yamhill
• Then you will need to select the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link from Yamhill County Sheriff's Office website.

• No, you must complete an online application in its entirety, which includes providing all requested, required documents dependent on your type of application (e.g., valid government issued photo identification with current address; proof of citizenship; current/expired CHL, etc.).
• If you have all your documentation accessible before you start, the application process takes less than 30 minutes to complete.

• Complete the application in its entirety. All fields marked with a red star are mandatory. Incomplete applications will be subject to withdrawal, and fees paid will not be refunded.
• Be sure to include a valid cell phone number in the Cell field of the Telephone Number section and select the "Yes" in response to Updates via text message? if you would like text notifications.
• Be sure the email address and contact numbers used on the application are accurate. This is where notifications from Permitium about your application will be sent.
• Applicants are responsible for the information they submit. You will not be able to change information on the original application once it has been submitted.
• Upload all requested, required documents as stipulated.
  • For NEW CHL applications, see Concealed Handgun Licenses
  • For RENEWING CHL applications, see Concealed Handgun Licenses

• An alternative to scanning would be to upload a photo. Permitium accepts compatible files up to 5MB.
• If you are not familiar with how to upload, you may need to reach out to a family member, friend, or your local library for assistance.

User Tip: If you have a smart phone or a tablet, you have a scanner! Just take a clean photograph of your document, email it to yourself from your phone or tablet, and then you can save it on your computer and upload the document.

Advanced User Tip: Use your smart phone or tablet to complete the entire application! You'll be able to take photographs of all necessary documents and upload them straight into your application.

• The online CHL application requires an email address to communicate with you. If you do not have an email address, there are many services that provide free, basic email, such as Gmail, AOL, Yahoo, Outlook, iCloud, etc.
• If you have no other option, then you may contact Yamhill County Sheriff's Office for further instructions at 503-434-7506. Office hours are Monday through Friday, 8 am to 5 pm.

• Read all the information provided to familiarize yourself with the online CHL application program, the CHL process, and the requirements.
• Check our CHL website, Concealed Handgun Licenses page, for the latest news and information.

• You can check the status of your application at any time by logging in via the OrderTracker website, which is provided in your application confirmation email.
• Below is the list of possible statuses your application can have and what they mean:
  • Appointment Completed - Your fingerprints have been completed and your application will be assigned to a staff member soon for review.
  • Approved - Your application has been approved by a supervisor and will be finalized soon.
  • Contingently Approved - Your application review has been completed and it has been approved and routed to a supervisor.
  • Contingently Denied - Your application review has been forwarded to a supervisor due to information that may not meet Oregon Revised Statues (ORS) requirements.
  • Delivered - Good news! Your CHL has been approved, printed, and is on its way to you via USPS. Please allow 7 to 10 days for delivery.
  • Denied - Unfortunately, your CHL application has been denied. Per ORS 166.293, you will be receiving a certified letter documenting the reason(s) for the denial and your rights under ORS for appeal.
  • Payment Received - Your application has been received by the system and is being reviewed for completion by Sheriff's Office staff.
  • Pending - Your application is complete (all documents received and fingerprints completed if applicable) and has been assigned for staff review.
  • Pending Documentation - Your application requires additional documentation. Please check your email for specific documents and click the Order Tracker link to upload your documents. Note: We cannot proceed with processing your application until we receive the requested documents.
  • Pending Other - Your application has been reviewed for completeness; pending fingerprinting by the Sheriff's Office.
• Please refrain from calling or emailing to check the status; the more time staff spend responding to status inquiries, the less time they have to process applications.
• Check for messages from Yamhill County Sheriff's Office as your application progresses via the Order Tracker link provided.
• Be patient.
• Remember that all applications are processed as quickly as possible and that you will be notified by email and/or text message, depending on how you set up your application, when your CHL application is approved.
• Per ORS, the Sheriff's Office has 45 days from receipt of a complete application to process and issue a CHL.

User Tip: Save your original email from auto@permitium.com with the subject line "Yamhill County CHL Application - Your (Renewal) Application Has Been Submitted". This will allow you to access the Order Tracker at any time to check on the status of your application.

We do not accept RENEWAL applications more than thirty (30) days in advance of your current CHL expiration. If you attempt to apply early, the system will reject your application.

If your current CHL is expired, you may still use the RENEWAL application process. However, pursuant to ORS 166.295, you may not conceal carry until your renewal license has been issued.

• Our fee schedule can be found online at Concealed Handgun Licenses page.
• All major credit cards are accepted through the online CHL application program.

• Please use the SID (State Identification Number) listed on your current CHL for the field labeled CHL Number when applying for a RENEWAL.
• The SID is located on the front of your CHL card, underneath your name.

• During the application process, the system will let you know whether your document was successfully uploaded prior to payment.
• You can also see the documents you uploaded by signing back into the online CHL application system via the Order Tracker link provided in the email confirmation.
• You cannot reopen or delete uploaded documents, but you can see whether or not the file was successfully uploaded. Applicants are responsible for ensuring they are submitting documents in an acceptable format (PDF, JPG/JPEG, PNG, or TIF/TIFF).

• If you experience technical issues during application submission, please contact Permitium Tech Support at 855-642-2453 for assistance.
• Permitium Customer Technical Support is available 5 am to 5 pm. PT Monday through Friday.
  • If all support technicians are busy, the caller will be prompted to leave a message so that Permitium can return their call.
• Outside of support hours, callers will be able to leave a message and their call will be returned during the next business day.
• Customers may also contact Permitium by emailing Customer Technical Support.

• You will have thirty days to respond to requests for additional information or documentation from the date of the email notice, or your application will be subject to denial.
• All processing fees are non-refundable. Failure to respond to requests in the stated timeline will mean loss of application fees and will require you to submit another application.

• Yes! Please click on the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link on the CHL application website and provide the information requested.
• You will need to upload:
  • One government issued photo identification (e.g., DMV issued driver license or ID card, U.S. Passport, etc.) showing your new name.
  • Current CHL license.
  • Court certified true copy of your legal name change.

No, you will only need to complete one application. Please use the RENEW Concealed Handgun License OR TRANSFERRING from Another County and RENEWING link on the CHL application website and include your new address and prior address where requested.

• Yes! If your CHL is not due for renewal and you only need an address change, please click on the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link on the CHL application website and provide the information requested.
• You will need to upload:
  • One government issued photo identification (e.g., DMV issued driver license or ID card, U.S. Passport, etc.) showing your new address.
  • Current CHL license.
  • You have thirty (30) days from when you move to change your address on your CHL. Pursuant to ORS 166.295(C)(2), your address must be updated with the Oregon Department of Motor Vehicles BEFORE submitting your application.

Acceptable proof of residency includes:

• A registered voter notification card with name and address.
• Documentation such as a lease agreement, property tax statement, or utility bill with name and address.
• Oregon tax return for most recent year with name and address.

• Yes! Please click on the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link on the CHL application website and provide the information requested.
• You will need to upload:
  • One government issued photo identification (e.g., DMV issued driver license or ID card, U.S. Passport, etc.) showing your name and current address.

• Fingerprinting is scheduled through the online CHL application for those applications that require it (NEW and TRANSFER). All available appointments are listed for you to select from.
• Yamhill County Sheriff's Office does not have a waiting list.

• You may reschedule by signing back into your account via the Order Tracker link provided to you in your initial application email.
• After a second no show appointment, the application will be withdrawn, and all fees will be retained by Yamhill County.

• Your government issued photo identification with current address residing in Yamhill County (e.g., DMV issued driver license or ID card, U.S. Passport, etc.).
• Originals of all other documents submitted as part of your application. We will verify the documents and return them to you before you leave.
• You do not need to print and present your application packet. You may choose to download/print your application packet for your records only.
• If you do not bring your identification or original documents, you will not be fingerprinted and you will be required to reschedule as outlined above.

• Fingerprinting services are located at the Yamhill County Courthouse, located at 535 NE 5th Street, McMinnville, OR 97128. Please enter through main courthouse doors facing 5th Street, proceed through security, and continue to Room 127.
• Because fingerprinting services are inside the Courthouse, you may not bring your firearm(s) with you.

Yes:

• For NEW and TRANSFER applications, this photograph will be taken at your scheduled fingerprinting appointment.
• For RENEWAL applications, you may drop-in for photos during our walk-in hours, Monday through Friday, 10 am to 4 pm.

Each CHL application is unique and evaluated on its own merits pursuant to the guidelines outlined in ORS 166.291.

Oregon CHLs are valid for 4 years from date of issuance, unless otherwise revoked or denied.

• If you experience technical issues during application submission, please contact Permitium Tech Support at 855-642-2453 for assistance.
• Permitium Customer Technical Support is available 5 am to 5 pm. PT Monday through Friday.
  • If all support technicians are busy, the caller will be prompted to leave a message so that Permitium can return their call.
• Outside of support hours, callers will be able to leave a message and their call will be returned during the next business day. Customers may also contact Permitium by emailing Customer Technical Support.
• If your question is specific to your CHL application, you may contact YCSO at 503-434-7506 Monday through Friday, 8 am to 5 pm or via email YCSO Records.

You may contact the non-emergency number for the Yamhill Communications Agency (YCOM) at 503-434-6500 or the Newberg-Dundee dispatch center for Newberg/East Yamhill County at 503-538-8321. They will forward the report to the appropriate agency for response.

You can check our Facebook page, call the Licensing and Redemption Services for Yamhill County Dog Control Office (503-472-0341, ext. 4), any of the numerous volunteer groups social media pages, or your local law enforcement agency.

If the Yamhill County Sheriff's Office (YCSO) has picked up your dog, you will need to come to Licensing and Redemption Services for Yamhill County Dog Control, through Homeward Bound Pets (723 NE Evans Street, McMinnville) to start the redemption process. Please do not contact go to the Shelter directly if YCSO has custody of your dog. They will be unable to assist you. You may call the Licensing and Redemption Services office at 503-472-0341, ext. 4 to confirm costs and scheduling for redemption. Dogs will be required to be licensed before redemption.

If a Law Enforcement agency other than the Yamhill County Sheriff's Office has notified you that your dog has been picked up and is being held, you will need to work with that Law Enforcement agency to redeem your dog.

Depending on whether or not you were able to contain the dog, you may report a dog at large by:

• Contacting the appropriate non-emergency number listed above to report the location and description of the dog if you are not able to contain the dog or if the dog has no identification available;
• Contacting the dog owner if you are able to contain the dog and there is identification/contact information available on the dog's collar; or
• Contacting the appropriate non-emergency number listed above to provide the license information if you are able to contain the dog but there is only license information, not owner contact information.

According to ORS 192.311, a public record includes "any writing that contains information relating to the conduct of the public's business, including but not limited to court records, mortgages, and deed records, prepared, owned, used or retained by a public body regardless of physical form or characteristics." 

It is important to note that Oregon Public Records Law does not require the County to create a public record where none exists. This is especially true when it comes to data found in computer systems.

If you are a listed victim in the case and the report record is releasable, there is no charge for your report copies. However, there may be additional charges for other types of records or documents.

If you are not a listed victim, you may request a copy of a report for a non-refundable fee of $20 per person and/or incident. This fee covers up to 30 minutes of research/processing time and up to 20 pages of a single report. 

Reports requiring additional research/processing time, or more than 20 pages, will be charged the non-refundable fee of $20 per person and/or incident as well as being accessed an additional fee, as outlined on our Fee Schedule.

Records Requests are submitted via our NextRequest portal; if you are unable to submit your request, you may use our Walk-in hours (posted above) to submit a request in person if but will not be processed until payment is received.

Requests for public records should be submitted through a secure third-party software called NextRequest and may be submitted 24 hours a day using a smart phone or computer. Use our portal to obtain a copy of a Yamhill County Sheriff’s Office report.

Please be aware that, for cases that are still under investigation or awaiting court proceedings, the report will not be releasable until the case has been closed or adjudicated. There are exemptions that may affect our ability to release a record or require more processing time to redact information that is not releasable. Various redactions could include medical information, statements that constitute an invasion of personal privacy, little known techniques used by law enforcement, trade secrets, etc. (see ORS 192.345, 192.355).

For inquiries regarding records related to child abuse, the State of Oregon Department of Human Services is the authority that may release those records, pursuant to Oregon Revised Statutes 419B.035 (if the reports are subject to disclosure).

In some cases, a court order or subpoena is required for the disclosure of records.

If you have questions concerning reports, you may contact the Records Unit at 503-434-7506 Monday through Friday, 8 am to 4 pm or via email to YCSORecords@yamhillcounty.gov.

If a veteran has already filed a DD-214 (discharge paper) with our office, we encourage them to bring in their best copy. We want to take this opportunity to make sure the version we have on file is the best, clearest, and cleanest version possible. We only need one on file, so if we have recorded your only copy, that will be sufficient.

Yes, veterans are welcome to record their DD-214 with our office any time.

No. This new Veterans Recognition program is completely voluntary. You may still take advantage of the free filing and certification service without participating in the ID program.

Yes. To participate in this program, your DD-214 must indicate that you have been honor ably discharged.

No. In Oregon, all military discharge documents and records are exempt from public record law.

The Yamhill County Veterans Recognition Program is based on recorded discharge papers. We realize that many people have other cards that some merchants accept, but this program offers a single common format that everyone in the county can recognize and that veterans can carry easily, without jeopardizing their discharge papers.

Recording standards require that we record ONLY an original or certified copy. If you do not currently have one, please contact the Yamhill County Veterans Services Office for help. They can help you order a copy.

No. There is no cost to record your discharge papers. There is no cost to obtain certified copies in the future. There is also no cost for the ID card. Yamhill County does this to honor your service.

This program is based on the honorable discharge papers. Merchants are looking for a common/uniform card that their front-line staff can easily recognize, instead of training them how to validate many different forms of ID. The businesses listed with this program have agreed to be part of this program. That's not to say that some businesses won't still accept other documents, just that this is meant to make the process simpler for everyone.

Usually the Assessor's Office only has a photocopy or an electronic version in their files, but they are not "recorded" documents and are not original or certified copies. We can only accept originals or certified copies.

Yes, even those scraps from your kitchen, old bread, and fruit and vegetable peelings - are being sent to the landfill when they could create for you a rich, all-natural plant fertilizer.

Then you're using water, electricity - and your own money - all valuable resources - to get rid of stuff that can be re-used to create fertilizer for free.

Sprinkle compost on your potted plants (indoors or out) or in your flowerbeds. You'll never have to buy plant food again.

If you have flashbacks to hooking worms for fish bait, don't worry. You don't even have to touch these little worms. They are happy as can be eating your leftovers and creating rich, all natural compost.

You may notice your mood improves as you feel good inside knowing that you're doing your part to reduce the 30% of waste caused by kitchen and yard waste. And that's not all. If you have kids, they'll have a built-in science fair project, and maybe they'll even stop bugging you about getting a pet!

You can order a free booklet "Home Composting Made Easy" by emailing us or calling 503-434-7445. Although it covers all home composting, there is a section on worm composting. Also, there are many helpful websites that both provide information and sell ready-made bins, worms and all the supplies you'll need.

IT Support Information

During regular work hours:

• Sysaid ticket (preferred): Self Service Portal
• Email IT (only if Sysaid is not available)
• Help Desk Phone (computer entirely unavailable):
  • Onsite: ext. 3282 (internal)
  • Offsite 503-434-7505, option 1 (external)

Please call the help desk and leave a voice mail (leave your name, describe the problem, and provide a call-back number in the voice mail). Someone in IT will be paged and you will receive a call back or an email.

Please email the help desk

In the event County operations are modified a message will be left on the inclement weather number. If you suspect offices may be closed call 503-472-9371 option 5. In the case that you feel it would be unsafe totravel to work due to inclement weather please refer to the County Employee Handbook for options.

Notices of deposit (NODs), known as payslips in Oracle Cloud will continue to be delivered in the mail.

After the first payroll run you will be able to see your leave accruals in Oracle Cloud.

Submit a ticket:

• Open SysAid and select either "Report an Issue" or "Submit a Request".
• If Oracle Cloud is not working as expected, Report an Issue through SysAid.
• If you are requesting new functionality, Submit a Request.

Or email Oracle.

Use the same method you use today until time entry and absence in Oracle cloud is available, around November 9th.

An icon will appear on all networked computer desktops, the link will be available on the Internet, the link will also be included in an e-mail to all employees at go live and in the getting started in Oracle cloud guide on or around August 24 when the system is available.

The target date is November 9th for all Yamhill County employees to enter their time and absence in Oracle cloud, and for all supervisors to approve time entry and absences in Oracle cloud.

When supervisors access Oracle cloud, for each direct report they can only see an employee's:

• Job
• Title
• Department
• Grade
• Location
• Position
• Person number
• Employee's Manager
• Employee's list of direct reports (if the employee is also a supervisor or manager)
• Seniority dates
• Employment history

November 9th is the target for time entry and absence. Additional self-service functions such as submitting expense reports will be available at that time.

When time entry and absence is available in Oracle cloud, instructions and training will be available.

Please return it as soon as possible after August 24th. Checklists with corrections affecting pay will be prioritized. Checklists returned after September 1st may not be received in time to make corrections affecting pay.

Pay slips generated through Oracle cloud look different than NODs in gems. Your leave accruals will appear on pay slips.

In Oracle cloud you will be assigned a new person number that can be found under Personal Information.

Pay slips will not appear in Oracle cloud until after the first payroll is processed.

Travel and expense reports will continue to be paper-based until time entry is open for employees. The target date for time entry is November 9, 2023.

To ease the transition to Oracle Cloud, until November 9th, supervisors and employees will have view only access in Oracle cloud. Only HR and timekeepers will have administrator permissions.

No, if you ask the appraiser to leave, he or she will leave the boundaries of your property. However, any changes to your property will need to be estimated from the public roadway or from information provided on permits or other means such as aerial photos in order to meet our legal requirement to appraise all properties at 100% real market value.

No, if the appraiser is completing a reappraisal and no changes are visible, he or she may enter as far as the front door to see if anyone is home. If there is no answer, a door hanger may be left asking you to call. If changes to the property are visible, we will measure and inspect the new improvements in order to meet our legal requirement to appraise all property at 100% real market value.

For DFL, STF, and Non-EFU applications, you must apply to our office between January 1 and April 1. EFU applications are accepted until August 15.

See our Quantity of Livestock flyer.

Yes, but they cannot be personal horses. You must make an income from them.

See our Christmas Tree Requirements flyer.

No, it does not.

No, Wild Himalayan Blackberries are considered a noxious weed.

Farm use is defined as the current employment of the land used for the primary purpose of obtaining a profit in money. To earn this benefit, you need to raise a product on the land to sell. Examples include row crops, vineyards, orchards, hay, large quantities of vegetables, lavender, Christmas trees, livestock, fur-bearing animals, etc. This also includes breeding, stabling, and dairying livestock.

Yes, if they are farming with the intent of making a profit in money and you are receiving an income from them. We may request a lease agreement as proof of income.

If your land is 6.5 acres or less, you must meet the minimum income requirement of $650. If your land is more than 6.5 acres and less than 30 acres, your gross income from the farm use must be $100 multiplied by the number of acres. If the land is 30 acres or more, your gross income from the farm must be at least $3,000. You land must be currently used, and have been used, for the previous two years exclusively for farm use, AND your land must meet the income requirements in three of the five years prior to submission of application.

The tax break the property receives is not based on a lower tax rate, or percentage of value. It will be determined by your soil class and number of acres placed into special assessment. This varies from property to property. You will have to wait until you receive your upcoming tax statement to determine your deferred tax benefit. Revised 01/2023

If farming ceases, the property will be disqualified and removed from special assessment. It will then begin to be assessed and taxed at its real market value. In addition, the last 5–10 years (maximum) of deferred taxes will be calculated and that amount will be applied to the property as a Potential Additional Tax Liability.

ORS 308A.706 (1)

No, it does not accumulate interest charges and will remain the same amount indefinitely.

It is not forgiven or forgotten but is set aside and simply ceases to be reflected on the legal description as a potential lien. The notation only exists for acreage that has been disqualified. If only a portion of the property is put back into special assessment, we will do a calculation for the remaining disqualified amount. New liability continues to accrue for every year a property is specially assessed.

The liability goes with the land and not the owner. Oregon law does not require it to be paid off unless the use of the land changes to something incompatible with returning to farm use (such as development). If the interested parties do not want the land to be encumbered, the buyer and seller may negotiate a payoff between themselves if they wish.

Submit an ‘On-Speculation’ form with a $50 fee, and we will calculate that for you.

Typically, 1.0 acre is disqualified from special assessment. In an EFU zone, that acre is then taxed at a reduced value as a homesite along with onsite developments. The home must be owned and occupied by a person who is involved in the farm/forest operation. In a Non-EFU zone, the additional tax is calculated for 1.0 acre and extended to the next tax roll. That acre is then assessed and taxed at market value.

The special assessment status will remain with the land unless otherwise requested by the owner or buyer.

The act of recording a subdivision may trigger a disqualification from special assessment, and the deferred taxes from the past 5–10 years will become due before the plat can be recorded at the Clerk’s office.

We are open to the public Monday through Friday from 8:30-12 and 1-5.  

We are located in the Yamhill County Courthouse at 535 NE 5th Street, Room 117, McMinnville, OR  97128.

For general inquiries, please call us at 503-434-7539.  For discovery matters, please email ycdadiscovery@yamhillcounty.gov.  

Please call us at 503-434-7539 or send us an email at dainfo@yamhillcounty.gov  if you have questions related to a subpoena you received from our office.

If you are a victim in a criminal case, please contact your assigned Crime Victim Advocate for assistance.

YCDA Office Policies (PDF)

Attachment A Confidentiality Statement (PDF)

Attachment B Discovery Fee Schedule (PDF)

For discovery related matters, please email YCDAdiscovery@yamhillcounty.gov or call our main office number at 503-434-7539.

For questions related to a specific case, please call 503-434-7539.  

Please complete the form below and email it to  DAPublicRecordsRequest@yamhillcounty.gov.

YCDA public records request form

Yamhill County SB 819 Application (PDF)

Currently, our office has no job openings.