Record Requests
The Support Services Unit is open to the public Monday through Friday via:
- In Person / Walk -in Assistance: Tuesdays and Thursdays, 8:30 am to 5:30 pm
- Phone Assistance 503-434-7506: Monday through Friday, 8 am to 4 pm
Records Requests may be submitted through our NextRequest portal 24 hours a day, 7 days a week.
Please see the below FAQs for more information about what records are available, what may impact the availability of report, and costs associated with the process.
- What is a public record?
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According to ORS 192.311, a public record includes "any writing that contains information relating to the conduct of the public's business, including but not limited to court records, mortgages, and deed records, prepared, owned, used or retained by a public body regardless of physical form or characteristics."
It is important to note that Oregon Public Records Law does not require the County to create a public record where none exists. This is especially true when it comes to data found in computer systems.
- Are there any fees for obtaining a copy of a record?
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If you are a listed victim in the case and the report record is releasable, there is no charge for your report copies. However, there may be additional charges for other types of records or documents.
If you are not a listed victim, you may request a copy of a report for a non-refundable fee of $20 per person and/or incident. This fee covers up to 30 minutes of research/processing time and up to 20 pages of a single report.
Reports requiring additional research/processing time, or more than 20 pages, will be charged the non-refundable fee of $20 per person and/or incident as well as being accessed an additional fee, as outlined on our Fee Schedule.
Records Requests are submitted via our NextRequest portal; if you are unable to submit your request, you may use our Walk-in hours (posted above) to submit a request in person if but will not be processed until payment is received.
- How do I request a copy of a Yamhill County Sheriff’s Office report?
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Requests for public records should be submitted through a secure third-party software called NextRequest and may be submitted 24 hours a day using a smart phone or computer. Use our portal to obtain a copy of a Yamhill County Sheriff’s Office report.
- The Sheriff Office's response said that some of the information I wanted is exempt from disclosure.
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Please be aware that, for cases that are still under investigation or awaiting court proceedings, the report will not be releasable until the case has been closed or adjudicated. There are exemptions that may affect our ability to release a record or require more processing time to redact information that is not releasable. Various redactions could include medical information, statements that constitute an invasion of personal privacy, little known techniques used by law enforcement, trade secrets, etc. (see ORS 192.345, 192.355).
For inquiries regarding records related to child abuse, the State of Oregon Department of Human Services is the authority that may release those records, pursuant to Oregon Revised Statutes 419B.035 (if the reports are subject to disclosure).
In some cases, a court order or subpoena is required for the disclosure of records.
- What if I still have questions?
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If you have questions concerning reports, you may contact the Records Unit at 503-434-7506 Monday through Friday, 8 am to 4 pm or via email to YCSORecords@yamhillcounty.gov.