Frequently Asked Questions

• According to ORS 166.292 (1): "If the application for the license is approved, the sheriff shall issue and mail or otherwise deliver to the applicant at the address shown on the application, within 45 days of the application."
• Please note that the 45 days does not begin until all application materials, including fingerprints (if applicable), are received. CHL applications are processed in the order received, and incomplete applications will be added to the queue once all required documents are received and fingerprinting has been completed (as appropriate).
• Each license requires an extensive criminal, civil, and mental health background check to be conducted pursuant to Oregon state law.

• Visit our Concealed Handgun License online application website at Yamhill County Sheriff's Office website.
• Read the Important Notices and General Information. You can also scroll to the bottom of the page to the Concealed Handgun License Requirements section, which lists the documents you'll need to upload to the application.

User Tip: Gather all your documents before moving forward. This will help make sure that you are submitting a complete application, which helps speed up the processing time. Don't forget to have your credit card handy.

• If you've never had a CHL in Oregon, you will need to select the NEW Concealed Handgun License Application link from Yamhill County Sheriff's Office website
• If you have a current CHL from Yamhill County, even if your CHL is expired, and it is no more than thirty (30) days before your current CHL expires or
• If you have been issued a CHL in Oregon in a county other than Yamhill and it is due for renewal, even if it is expired
• Then you will need to select the RENEW Concealed Handgun License OR TRANSFERRING from Another County and RENEWING link from Yamhill County Sheriff's Office website
• If you have a current CHL from Yamhill County, but you have either mislaid your CHL card, have legally changed your name, or have moved but are still within Yamhill County,
• If you have a current unexpired CHL issued in an Oregon county other than Yamhill
• Then you will need to select the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link from Yamhill County Sheriff's Office website.

• No, you must complete an online application in its entirety, which includes providing all requested, required documents dependent on your type of application (e.g., valid government issued photo identification with current address; proof of citizenship; current/expired CHL, etc.).
• If you have all your documentation accessible before you start, the application process takes less than 30 minutes to complete.

• Complete the application in its entirety. All fields marked with a red star are mandatory. Incomplete applications will be subject to withdrawal, and fees paid will not be refunded.
• Be sure to include a valid cell phone number in the Cell field of the Telephone Number section and select the "Yes" in response to Updates via text message? if you would like text notifications.
• Be sure the email address and contact numbers used on the application are accurate. This is where notifications from Permitium about your application will be sent.
• Applicants are responsible for the information they submit. You will not be able to change information on the original application once it has been submitted.
• Upload all requested, required documents as stipulated.
  • For NEW CHL applications, see Concealed Handgun Licenses
  • For RENEWING CHL applications, see Concealed Handgun Licenses

• An alternative to scanning would be to upload a photo. Permitium accepts compatible files up to 5MB.
• If you are not familiar with how to upload, you may need to reach out to a family member, friend, or your local library for assistance.

User Tip: If you have a smart phone or a tablet, you have a scanner! Just take a clean photograph of your document, email it to yourself from your phone or tablet, and then you can save it on your computer and upload the document.

Advanced User Tip: Use your smart phone or tablet to complete the entire application! You'll be able to take photographs of all necessary documents and upload them straight into your application.

• The online CHL application requires an email address to communicate with you. If you do not have an email address, there are many services that provide free, basic email, such as Gmail, AOL, Yahoo, Outlook, iCloud, etc.
• If you have no other option, then you may contact Yamhill County Sheriff's Office for further instructions at 503-434-7506. Office hours are Monday through Friday, 8 am to 5 pm.

• Read all the information provided to familiarize yourself with the online CHL application program, the CHL process, and the requirements.
• Check our CHL website, Concealed Handgun Licenses page, for the latest news and information.

• You can check the status of your application at any time by logging in via the OrderTracker website, which is provided in your application confirmation email.
• Below is the list of possible statuses your application can have and what they mean:
  • Appointment Completed - Your fingerprints have been completed and your application will be assigned to a staff member soon for review.
  • Approved - Your application has been approved by a supervisor and will be finalized soon.
  • Contingently Approved - Your application review has been completed and it has been approved and routed to a supervisor.
  • Contingently Denied - Your application review has been forwarded to a supervisor due to information that may not meet Oregon Revised Statues (ORS) requirements.
  • Delivered - Good news! Your CHL has been approved, printed, and is on its way to you via USPS. Please allow 7 to 10 days for delivery.
  • Denied - Unfortunately, your CHL application has been denied. Per ORS 166.293, you will be receiving a certified letter documenting the reason(s) for the denial and your rights under ORS for appeal.
  • Payment Received - Your application has been received by the system and is being reviewed for completion by Sheriff's Office staff.
  • Pending - Your application is complete (all documents received and fingerprints completed if applicable) and has been assigned for staff review.
  • Pending Documentation - Your application requires additional documentation. Please check your email for specific documents and click the Order Tracker link to upload your documents. Note: We cannot proceed with processing your application until we receive the requested documents.
  • Pending Other - Your application has been reviewed for completeness; pending fingerprinting by the Sheriff's Office.
• Please refrain from calling or emailing to check the status; the more time staff spend responding to status inquiries, the less time they have to process applications.
• Check for messages from Yamhill County Sheriff's Office as your application progresses via the Order Tracker link provided.
• Be patient.
• Remember that all applications are processed as quickly as possible and that you will be notified by email and/or text message, depending on how you set up your application, when your CHL application is approved.
• Per ORS, the Sheriff's Office has 45 days from receipt of a complete application to process and issue a CHL.

User Tip: Save your original email from auto@permitium.com with the subject line "Yamhill County CHL Application - Your (Renewal) Application Has Been Submitted". This will allow you to access the Order Tracker at any time to check on the status of your application.

We do not accept RENEWAL applications more than thirty (30) days in advance of your current CHL expiration. If you attempt to apply early, the system will reject your application.

If your current CHL is expired, you may still use the RENEWAL application process. However, pursuant to ORS 166.295, you may not conceal carry until your renewal license has been issued.

• Our fee schedule can be found online at Concealed Handgun Licenses page.
• All major credit cards are accepted through the online CHL application program.

• Please use the SID (State Identification Number) listed on your current CHL for the field labeled CHL Number when applying for a RENEWAL.
• The SID is located on the front of your CHL card, underneath your name.

• During the application process, the system will let you know whether your document was successfully uploaded prior to payment.
• You can also see the documents you uploaded by signing back into the online CHL application system via the Order Tracker link provided in the email confirmation.
• You cannot reopen or delete uploaded documents, but you can see whether or not the file was successfully uploaded. Applicants are responsible for ensuring they are submitting documents in an acceptable format (PDF, JPG/JPEG, PNG, or TIF/TIFF).

• If you experience technical issues during application submission, please contact Permitium Tech Support at 855-642-2453 for assistance.
• Permitium Customer Technical Support is available 5 am to 5 pm. PT Monday through Friday.
  • If all support technicians are busy, the caller will be prompted to leave a message so that Permitium can return their call.
• Outside of support hours, callers will be able to leave a message and their call will be returned during the next business day.
• Customers may also contact Permitium by emailing Customer Technical Support.

• You will have thirty days to respond to requests for additional information or documentation from the date of the email notice, or your application will be subject to denial.
• All processing fees are non-refundable. Failure to respond to requests in the stated timeline will mean loss of application fees and will require you to submit another application.

• Yes! Please click on the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link on the CHL application website and provide the information requested.
• You will need to upload:
  • One government issued photo identification (e.g., DMV issued driver license or ID card, U.S. Passport, etc.) showing your new name.
  • Current CHL license.
  • Court certified true copy of your legal name change.

No, you will only need to complete one application. Please use the RENEW Concealed Handgun License OR TRANSFERRING from Another County and RENEWING link on the CHL application website and include your new address and prior address where requested.

• Yes! If your CHL is not due for renewal and you only need an address change, please click on the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link on the CHL application website and provide the information requested.
• You will need to upload:
  • One government issued photo identification (e.g., DMV issued driver license or ID card, U.S. Passport, etc.) showing your new address.
  • Current CHL license.
  • You have thirty (30) days from when you move to change your address on your CHL. Pursuant to ORS 166.295(C)(2), your address must be updated with the Oregon Department of Motor Vehicles BEFORE submitting your application.

Acceptable proof of residency includes:

• A registered voter notification card with name and address.
• Documentation such as a lease agreement, property tax statement, or utility bill with name and address.
• Oregon tax return for most recent year with name and address.

• Yes! Please click on the REQUEST A DUPLICATE, CHANGE OF NAME, CHANGE OF ADDRESS within Yamhill County on an existing Concealed Handgun License OR TRANSFERRING from Another County link on the CHL application website and provide the information requested.
• You will need to upload:
  • One government issued photo identification (e.g., DMV issued driver license or ID card, U.S. Passport, etc.) showing your name and current address.

• Fingerprinting is scheduled through the online CHL application for those applications that require it (NEW and TRANSFER). All available appointments are listed for you to select from.
• Yamhill County Sheriff's Office does not have a waiting list.

• You may reschedule by signing back into your account via the Order Tracker link provided to you in your initial application email.
• After a second no show appointment, the application will be withdrawn, and all fees will be retained by Yamhill County.

• Your government issued photo identification with current address residing in Yamhill County (e.g., DMV issued driver license or ID card, U.S. Passport, etc.).
• Originals of all other documents submitted as part of your application. We will verify the documents and return them to you before you leave.
• You do not need to print and present your application packet. You may choose to download/print your application packet for your records only.
• If you do not bring your identification or original documents, you will not be fingerprinted and you will be required to reschedule as outlined above.

• Fingerprinting services are located at the Yamhill County Courthouse, located at 535 NE 5th Street, McMinnville, OR 97128. Please enter through main courthouse doors facing 5th Street, proceed through security, and continue to Room 127.
• Because fingerprinting services are inside the Courthouse, you may not bring your firearm(s) with you.

Yes:

• For NEW and TRANSFER applications, this photograph will be taken at your scheduled fingerprinting appointment.
• For RENEWAL applications, you may drop-in for photos during our walk-in hours, Monday through Friday, 10 am to 4 pm.

Each CHL application is unique and evaluated on its own merits pursuant to the guidelines outlined in ORS 166.291.

Oregon CHLs are valid for 4 years from date of issuance, unless otherwise revoked or denied.

• If you experience technical issues during application submission, please contact Permitium Tech Support at 855-642-2453 for assistance.
• Permitium Customer Technical Support is available 5 am to 5 pm. PT Monday through Friday.
  • If all support technicians are busy, the caller will be prompted to leave a message so that Permitium can return their call.
• Outside of support hours, callers will be able to leave a message and their call will be returned during the next business day. Customers may also contact Permitium by emailing Customer Technical Support.
• If your question is specific to your CHL application, you may contact YCSO at 503-434-7506 Monday through Friday, 8 am to 5 pm or via email YCSO Records.