Frequently Asked Questions

Notices of deposit (NODs), known as payslips in Oracle Cloud will continue to be delivered in the mail.

After the first payroll run you will be able to see your leave accruals in Oracle Cloud.

Submit a ticket:

• Open SysAid and select either "Report an Issue" or "Submit a Request".
• If Oracle Cloud is not working as expected, Report an Issue through SysAid.
• If you are requesting new functionality, Submit a Request.

Or email Oracle.

Use the same method you use today until time entry and absence in Oracle cloud is available, around November 9th.

An icon will appear on all networked computer desktops, the link will be available on the Internet, the link will also be included in an e-mail to all employees at go live and in the getting started in Oracle cloud guide on or around August 24 when the system is available.

The target date is November 9th for all Yamhill County employees to enter their time and absence in Oracle cloud, and for all supervisors to approve time entry and absences in Oracle cloud.

When supervisors access Oracle cloud, for each direct report they can only see an employee's:

• Job
• Title
• Department
• Grade
• Location
• Position
• Person number
• Employee's Manager
• Employee's list of direct reports (if the employee is also a supervisor or manager)
• Seniority dates
• Employment history

November 9th is the target for time entry and absence. Additional self-service functions such as submitting expense reports will be available at that time.

When time entry and absence is available in Oracle cloud, instructions and training will be available.

Please return it as soon as possible after August 24th. Checklists with corrections affecting pay will be prioritized. Checklists returned after September 1st may not be received in time to make corrections affecting pay.

Pay slips generated through Oracle cloud look different than NODs in gems. Your leave accruals will appear on pay slips.

In Oracle cloud you will be assigned a new person number that can be found under Personal Information.

Pay slips will not appear in Oracle cloud until after the first payroll is processed.

Travel and expense reports will continue to be paper-based until time entry is open for employees. The target date for time entry is November 9, 2023.

To ease the transition to Oracle Cloud, until November 9th, supervisors and employees will have view only access in Oracle cloud. Only HR and timekeepers will have administrator permissions.